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Adding an Avid import rule

  • The MEWS system must be installed and operational.

The GV STRATUS Rules Engine can watch a source location on one or more Avid Media Composer® workstations and when files arrive, import the Avid files to a location that is in the GV STRATUS system. The imported asset has a metadata field that specifies the source location from which it was imported.

Use a SMB location for importing.

After the import operation, the Rules Engine changes the name of the original source file, adding a suffix that indicates success or failure. The Rules Engine periodically deletes files more than seven days old, as a housekeeping operation.

Create one import rule for each of your Avid Media Composer® workstations.

  1. Log in to the GV STRATUS Control Panel application with administrator privileges.
  2. In the GV STRATUS Control Panel application, click General | Rules.
  3. Click Add. Rule Editor settings open.
  4. In the Rule Type drop-down list select Import.
  5. In the Name field type in a name for the rule you are configuring. Create a name that identifies the Avid Media Composer® workstation to which this rule applies.
  6. In the Description field type in a description for the rule you are configuring.
  7. In Rule Options settings, specify the rule behavior.

    1. Select the priority that the Rules Engine processes the rule, with the transfers and transcodes the rule controls, when there are multiple rules in a queue waiting to be processed.
      • Priority: High: Put this rule in a queue with other high priority rules and process through the high priority rule queue before any normal priority or low priority rules.
      • Priority: Normal: Put this rule in a queue with other normal priority rules and process through the normal priority rule queue after any high priority but before any low priority rules.
      • Priority: Low: Put this rule in a queue with other low priority rules and process through the low priority rule queue after any high priority or medium priority rules.
    2. If an asset of the same name already exists at the destination location, configure the rule behavior as follows:
      • Rename: A suffix is appended to the imported asset name. The existing asset is retained.
  8. In Rule Notification settings, specify the notification behavior, if desired.

    1. Enter email addresses to which emails are sent. Separate multiple email addresses with a comma.
    2. Select one or more notification types:
      • Delivery Failed: Emails are sent if the rule operation fails.
      • Delivery Completed: Emails are sent if the rule operation succeeds.
    In order to send emails, the email server must be configured in Workflow Engine settings.
  9. In Scope settings, specify the source location or locations the rule watches.

    1. Click Add location. The Location Selection dialog box opens.
    2. Enter the UNC path as follows: <Avid Media Composer PC name or IP>\Avid MediaFiles\Export If using a name, it must be resolvable to an IP address via a host file. This is the location that contains the files on which the rule operates. Every time the rule runs, it looks in this location to determine if there are any new files that match the rule conditions and then operates on the files that match.
    3. Click OK. The location is added to the Scope list.
    4. For a location in the list, do not select Include Subfolders.
  10. Configure User Credentials as required for the source locations.
  11. In Frequency settings, specify how often the Rules Engine triggers the rule.

    1. Select the following option:
      • Metadata Change: The rule is constantly monitoring assets in the "Scope" location.
  12. In Import Options settings, configure the format of the imported assets.

    1. For Transcode Format, select <As Source>.

      If you have the STRATUS-XCODECONTROLMEWS license, you can select any transcode format listed under MEWS Formats in the drop-down list.

    2. For Metadata Format, select as follows:
      • None: No metadata is imported.
    3. For Options, select as follows:
      • Create new Asset: A GV STRATUS asset is created for the imported material. If metadata only is imported, a metadata-only asset is created. This is not applicable for Avid imports.
      • Update Asset Metadata: The imported metadata updates the metadata and essence of an existing asset. This is not applicable for Avid imports.
    4. For Avid Server Type, select as follows:
      • Media Composer: If the import is from Avid Media Composer workstations.
      • Isis: If the import is from Avid ISIS storage system.
    5. For Audio Mapping of the imported asset, select as follows:
      • 8 Tracks - Mix Back: The combination of 8 audio tracks configured to be imported with the asset. This profile is just an example and must be configured per system on the file level under “C:\Program Files\Grass Valley\STRATUS Transcode Engine\Profiles\MEWS”, usually on Core Server, with the NotePad.
      • 24 Tracks - 1 to 1: The automatic 1 to 1 mapping from the 24 audio tracks of the asset.
        Note: Silent tracks are generated in case there are less audio tracks available.
      • None: All audio tracks will be imported with the asset. This is the default setting for assets with no more than 24 audio tracks.
  13. In Destination settings, specify a location in the GV STRATUS system. The destination must be a location in the GV STRATUS system. This is a location that is in the GV STRATUS application Navigator panel under the Locations node.
  14. In Rule Conditions settings, specify the conditions the Rules Engine looks for to qualify an asset.
  15. In the Select items when drop down list, select ALL of the conditions below are met.
  16. Configure conditions as follows:
    1 Extension is AAF
    1. Click the Add Condition button and select from lists to define the condition.
    2. Type AAF in the value field.
  17. In Set Metadata settings, define the metadata that Rules Engine will set during the execution of a rule for an asset.

  18. Configure metadata as follows:
    • For each metadata, click the Add Metadata button and select from the drop-down list to select the metadata.
    • Define the metadata value which will be added into the data field of the asset when the rule is applied to.
    • Select whether to enter the metadata value at the start or the end of the rule workflow.
    • Click the X button to remove a metadata from the list.

    If a newly created custom metadata field is not available in the drop-down list, restart the GV STRATUS Control Panel application.

    You can create new custom metadata by selecting Core | Metadata | Custom Metadata | Add in the GV STRATUS Control Panel.

  19. Click Save.
Next, enable the rule.

Copyright © 2019 Grass Valley Canada. All rights reserved. GV STRATUS 6.8 gvtp_20190318_01:43:25